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Personal Trainer Client Tracker: Free Excel Template

Still tracking clients in Excel? TrainerStudio exists.

If you train several clients, you know how this ends: texting everyone to ask who trained, with your data scattered everywhere. Grab the free template, and when you outgrow it, TrainerStudio does the work for you.

Download Excel (.xlsx)

Free, no sign-up

personal trainer client tracker What's in this template

Download a free personal trainer client tracker in Excel. Organize clients, progress and payments, with a practical weekly review guide.

  • Client list with contact details, plan and status
  • Summary of active clients, revenue and sessions
  • Individual weight, adherence and sleep records
  • Payment records and totals
  • Upcoming payment tracking
  • Compatible with Google Sheets

Weekly client review template to copy

Use this checklist with each client and keep one review per week. Copy it into a form or download it as editable text; no registration needed.

Weekly client review template to copy
  1. A worried trainer looks at his phone, sitting on a bench with client files

    From spreadsheets to an app for personal trainers A spreadsheet keeps you organized. It won't grow your business.

    Every new client means another sheet, another PDF and another text. Your calendar is your ceiling.

  2. A trainer works alone on her laptop at the gym at dawn

    6:40 AM

    Before you even open, you're copying sets into the spreadsheet.

  3. The trainer answers messages on her phone from the couch at night

    11:10 PM

    The day's last question lands in your texts.

  4. The trainer goes over a list of names in a notebook at the kitchen table

    Day 30

    You check who's paid and who hasn't. One by one.

  5. The trainer corrects a client's squat in bright morning light

    With TrainerStudio

    The app does all of that. You're on the floor, with your clients.

App for personal trainers Train more clients in less time.

  • A client checks her workout on her phone at home

    Today's workout, in your app.

    Your clients open the session in an app with your brand, with a video for every exercise.

  • The trainer looks at her phone, relaxed, sitting in the gym

    See who trained without asking.

    You know how each client is doing without chasing anyone.

  • The trainer and a client high-five at the end of the session

    Payments collect themselves.

    Every month, by card. You get back to what really matters: coaching.

“…the trainerstudio App was a leap in quality for my product.”
@baumovment

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For trainers and nutritionists only Using templates with your clients? Move them to an app with your brand.

Train more clients in less time. Your clients train from their phones, you see every session and you get paid without chasing anyone. 12,000+ trainers already use it.

I'm a trainer: try it freeSee how it works

3 clients free forever · No card

Training on your own? Then you don't need TrainerStudio: the template is yours, free, with no account.